Executive Assistant
EfficientAide*Please note that this job is not for EfficientAide. It's for our client who is based in California. This is a full-time, remote role.
WHO WE ARE
Our client is a leading creative technology agency that builds what's next. Since 2008, they have partnered with the world's most ambitious brands to transform breakthrough technology into extraordinary human experiences, delivering end-to-end digital transformation for companies including Google, Amazon, and Meta.
- Enterprise Digital: Architecting seamless digital ecosystems that simplify complexity and drive measurable impact
- Product Innovation: Building scalable platforms and products that identify and seize emerging technology opportunities
- Experiential/Immersive: Creating cross-media experiences that blend digital, social, AI, and physical spaces
- Applied AI: Transforming AI from a tool into the infrastructure for business evolution, powering smarter decision-making and game-changing innovation
THE ROLE
Our client is seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide comprehensive support to their leadership team. This person will primarily serve as the right-hand partner to the COO, with calendar and travel management support for the CEO and CTO. The ideal candidate is fully self-sufficient, thinks ahead before being asked, and clears obstacles before they become problems.
WHAT SUCCESS LOOKS LIKE
This role has seen turnover due to a lack of proactivity and self-direction. The person who thrives here does not wait to be told what to do. They anticipate needs, own their work end-to-end, and bring calm, organized energy to a fast-paced leadership team. Thick skin and a low-ego approach to supporting executives is essential.
EXECUTIVE SUPPORT
- Proactively manage complex calendars and schedule meetings across multiple time zones for the CEO, CTO, and COO
- Serve as a true right-hand partner to the COO, anticipating needs and removing obstacles before they arise
- Act as a central communication hub across email, Slack, and shared calendars
- Leverage AI-powered tools (Superhuman, Fyxer, or similar) to draft, refine, and manage email correspondence efficiently
- Process and oversee expense reports within our ERP, including receipt forwarding and inbox rules for streamlined submission
- Manage all aspects of domestic and occasional international travel, including flights, accommodations, and ground transportation (note: travel for this role is minimal, with one annual team gathering in Los Angeles)
- Prepare and edit professional communications, presentations, an
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