Facilities Administrator

Come join our family at Devon Self Storage! Devon Self Storage is seeking an organized, detail-oriented Facilities Administrator to support our Facilities team and a growing national portfolio of more than 210 properties. This is a highly collaborative role for someone who enjoys keeping projects organized, working across multiple teams, and making sure the details don’t fall through the cracks. You’ll provide administrative and systems support for repair and maintenance (R&M), capital expenditure (CapEx), lender-required, insurance-related, and other facilities projects while helping maintain accurate records, budgets, documentation, and reporting. You’ll also play an important role in the administration of our facilities management platform, working closely with project managers, field operations, Accounting, Asset Management, vendors, and other stakeholders across the organization. What You’ll Do

• Provide day-to-day administrative and project support to the Facilities Manager and field-based project managers across a 210+ property portfolio.
• Maintain accurate project records and documentation, including contracts, invoices, permits, warranties, lien waivers, insurance documents, and project closeout materials.
• Track project deadlines, approvals, outstanding documentation, and action items while following up with the appropriate teams and vendors.
• Support R&M and CapEx projects from initial setup through completion and closeout.
• Assist with budgets, invoices, purchase orders, project cost tracking, reconciliation, and other accounting-related processes.
• Serve as a key administrative resource for the facilities management software platform, including user access, project setup, data integrity, reporting, troubleshooting, and vendor coordination.
• Prepare and distribute reports used for project tracking, budget oversight, accounting follow-up, and leadership reporting.
• Help onboard and train team members on the facilities management platform and maintain user guides and training materials.
• Support vendor recruitment, qualification, onboarding, insurance documentation, and database management.
• Coordinate with field operations, Accounting, Asset Management, vendors, lenders, insurance contacts, and other stakeholders to keep projects moving forward.
• Assist with department meetings and project status calls, including preparing materials, tracking action items, and coordinating follow-up.
• Identify opportunities to improve administrative processes, reporting, and the overall use of facilities technology.

What We’re Looking For

• 3–5 years of experience in facilities administration, property management administration, project administration, or a similar role.
• Experience supporting a multi-site real estate, property management, self-storage, or facilities environment is preferred.
• Hands-on experience with a