Human Resources Administrative Coordinator

About you and the role:

As part of the HR Shared Services Team, the HR Services Coordinator will deliver first-line support and day to day activities for the HR Team. The individual will respond to employee enquiries and leadership requests.

What you will be doing:

• Provide administrative support to the (US)
• Maintain accurate and current electronic personnel files and documentation in compliance with applicable legal requirements and Company policies as well as country-specific legislation
• Partner with the HR Business Partners and HR Centres of Expertise to support the delivery of HR Target Operating Model
• Assist with onboarding by preparing contracts/offer letters, new joiner documentation, background screening and country-specific processes
• Coordinate and deliver new hire orientation/onboarding activities
• Assist with assigning and follow-up of mandatory training through Enstar’s Learning Management System
• Provide first-line support and escalation for HR systems
• Process changes to employee records within Enstar’s HRIS including new joiners, job changes and leavers
• Prepare employee changes and termination paperwork, notifications and change forms
• Answer frequently asked questions from employees concerning HR processes
• Support inquiries and requests related to the HR department
• Continuously remain up to date on global HR practices
• Assist with HR projects as necessary, including but not limited to HR data audits, new policy and program development
• All other duties as required

What you will bring:

• Self-directed individual with initiative, analytical and problem-solving skills
• Customer focus, collaboration and teamwork. Key to this Competency is the ability to listen, prioritize and deliver accurate and speedy results.
• Ability to exercise practical judgment, sensitivity, creativity to changing needs and situations
• Ability to operate in a fast-paced organization and handle multiple projects simultaneously
• Ability to work as part of a wider team and independently
• Strong Microsoft Office skills in Outlook, Word, PowerPoint, and Excel
• Experience using HR & Payroll platforms
• Initial experience gained within a HR department
• Providing system support to users
• Involvement in system development or enhancement
• Proven ability in creating management information for the business
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks and a complex workload seamlessly with keen attention to detail and follow-up
• Experience working in a fast-paced environment and ability to apply good work habits to effectively complete assigned tasks and contribute to the smooth operation of the department