Real Estate Program Coordinator
AnthropicAbout Anthropic
Anthropic’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems.
About the role
We are seeking a Real Estate Program Coordinator to partner with Anthropic's Global Head of Real Estate & Workplace. This is a high-impact, execution-focused role that keeps Anthropic's rapidly growing global real estate portfolio moving. The Coordinator owns the tactical workstreams behind every new office and every active transaction: initial security deposit and first-month rent wire transfers, monthly rent PO setup with AP, Letters of Credit, and the day-to-day triage of activity coming from our broker team. The ideal candidate is highly organized, detail-obsessed, comfortable juggling many concurrent workstreams across global time zones, and brings a strong service mindset paired with crisp written communication. Reporting directly to the Global Head of Real Estate & Workplace as an individual contributor, you will be the operational engine that ensures our real estate program executes flawlessly as we scale.
Key responsibilities
New Office Setup & Transaction Execution
- Own the work of setting up new offices end-to-end, including initial security deposit and first-month rent wire transfers in partnership with Finance, Accounts Payable, and local brokers.
- Manage end-to-end execution of Letters of Credit, including intake forms, supporting documentation, signature collection; review checkpoints with Accounts Payable and the Head of Real Estate before submission.
- Track required documentation for international transactions (Articles of Incorporation, Company Tax IDs, Powers of Attorney, passports, banking details) and coordinate with Legal to source missing items.
- Maintain real-time status of all open transactions and provide weekly updates to the Head of Real Estate and broker partners.
Ongoing Rent & AP Operations
- Partner with Accounts Payable to set up purchase orders for monthly rent payments across the portfolio, ensuring accurate amounts, terms, and lease references.
- Process and reconcile vendor invoices for rent, TI reimbursements, capital contributions, and broker fees; partner with AP and Corp Accounting on processing and follow-through.
- Update and reissue POs as leases are amended
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