Executive Orchestrator to CEO
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Job Title
Executive Orchestrator to CEO
Location
Remote
Time Zone
US Eastern (ET) preferred; must overlap core ET working hours
Role Overview
You are the CEO’s right hand—owning the weekly cadence, converting chaos into execution, and ensuring follow-through across three businesses. This is a high-trust “XA” role that blends Executive Assistant / Chief of Staff support with hands-on marketing operations (CRM, email automation, content scheduling) to keep growth initiatives moving.
Key Responsibilities
Run the CEO’s operating rhythm: calendar, priorities, weekly planning, daily check-ins, and task triage
Capture CEO “brain dumps” and translate them into clear deliverables with owners, deadlines, and next actions
Build lightweight systems that keep work moving: templates, recurring checklists, meeting notes → tasks, escalation paths
Own marketing ops execution where needed: CRM hygiene, tagging, lead routing, email sequences, and follow-up automation
Coordinate campaign and content rollouts across the portfolio (including Spray Foam podcast + CoveCasa campaigns)
Enforce accountability with operators and partners; surface blockers and drive closure without CEO micromanagement
Produce a weekly portfolio scorecard (marketing + sales KPIs + project milestones + risks)
Required Qualifications
5+ years supporting a founder/CEO in an EA, Chief of Staff, or Execution Partner capacity
Proven ability to “run the machine” day-to-day: planning cadence, task systems, and consistent follow-through
Hands-on experience with marketing ops execution (CRM workflows, email sequences, funnels, basic copy support)
Strong project management skills (ClickUp/Asana) with a track record of shipping outcomes in fast-paced environments
Daily AI user who improves speed/quality (SOP drafting, campaign drafts, meeting notes → tasks, automation planning)
Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana/ClickUp or similar) and ide
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