Airtable Process Automation Expert
ToptalAbout the Role
We're looking for an Airtable Process Automation Expert to design, build, and optimize workflow systems that eliminate manual busywork for growing teams. This is not a "set up a base" role — you'll be architecting end-to-end operational systems: automations, integrations, and process logic that fundamentally change how a business runs day to day.
You'll work directly with clients to translate messy, manual processes into clean, scalable Airtable-based systems — often integrating with other tools in their stack.
What You'll Do
Design and build custom Airtable bases, interfaces, and automations tailored to a client's specific operational workflows
Map existing manual processes and re-architect them into automated, self-maintaining systems
Build integrations between Airtable and third-party tools (Zapier, Make, Slack, Gmail, native APIs) to create seamless cross-platform workflows
Write and maintain Airtable scripting (JavaScript) for advanced automation logic beyond native no-code capabilities
Design relational data structures and table architecture that scale as client needs grow
Create intuitive interfaces and views for non-technical end users, ensuring adoption without a steep learning curve
Troubleshoot and optimize existing Airtable systems that have become slow, fragile, or overly complex
Document systems clearly so clients can maintain and extend them after handoff
Communicate directly with clients to gather requirements, set expectations, and explain technical tradeoffs in plain language
What You Bring
5+ years of hands-on experience building in Airtable, including advanced automation and scripting
Demonstrated experience integrating Airtable with tools like Zapier, Make, or via native/REST APIs
Strong process-mapping and systems-thinking skills — you can see the full workflow before you start building
Experience designing for non-technical teams, with systems that are adopted and actually used, n
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