Human Resources Administrator (Part Time, Remote)

Company Description

Lingraphica is a mission-driven organization who provides speech-generating devices to help improve communication, speech, and quality of life for people with aphasia. We look for candidates who enjoy working in a fast-paced, goal-oriented environment, and who share our commitment to helping individuals on their aphasia journey.

Job Description

About the role: The Part-Time HR Administrator provides administrative and operational support for the Human Resources function, helping ensure a positive employee experience and efficient HR processes. This role supports onboarding, employee records management, compliance activities, learning and development administration, and various organizational initiatives. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality. 

Responsibilities:

Onboarding & Employee Experience 

• Coordinate onboarding activities and new hire setup to ensure seamless employee experience.
• Prepare and distribute onboarding materials and documentation.
• Maintain onboarding schedules and track completion of required tasks.
• Coordinate logistics for internal speaking and learning opportunities for employees

HR Administration & Employee Records 

• Maintain employee personnel files and ensure documentation is accurate, complete, and compliant.
• Support ongoing employee file audits and record retention practices.
• Review resumes and assist with preliminary candidate screening activities.
• Maintain and update organizational charts to reflect staffing changes.
• Administer employee stipend programs and track submissions and reimbursements.
• Support the company’s donation matching program and track associated activities. 

Compliance & Credential Management 

• Conduct monthly Office of Inspector General (OIG) exclusion checks and maintain related records.
• Track and monitor Speech-Language Pathologist (SLP) licensure renewals and compliance requirements.
• Assist with HR compliance reporting and documentation as needed.

Systems & Administrative Support 

• Provide administrative support for the Learning Management System (LMS), including user management, course assignments, and reporting.
• Maintain and update HR-related content on the company intranet.
• Monitor travel attendance and exception reporting, ensuring accurate tracking and follow-up.
• Support HR data accuracy across systems and databases.

Executive & Organizational Support 

• Coordinate logistics, materials, and administrative tasks related to quarterly Board of Directors meetings.
• Assist with scheduling, communications, and special projects as assign